Education Institution Operations Control System (EIOCS)

The innovative and comprehensive Education Institution Operation Control System is a software product specially developed to set up the most effective pre-school facility management model in the Russian regions. The system placed third in the ’Information resource management’ category of the First national competition PROF-IT.Innovation — http://2021.prof-it.d-russia.ru/obyavleny-prizery-i-pobediteli-i-nacionalnogo-konkursa-it-reshen. The Expert Board which included federal Ministries, gave high praise to the project.

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The system efficiency is ensured byautomation of over 20 core functions of an educational institution.

The functions available enable a manager to get reliable and full information on the state of affairs in every department of their pre-school facility for any time period.

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This operative control practices used in pre-school facilities of the Tyumen Region helps achieve high attendance, children’s development and health indicators.

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The pre-school institutions’ operations control system helps control and automate major processes in an institution, namely:

• Manager’s personal account (40 indicators with projected and actual values). Each value is analyzed via charts and reports

• Auto-drafting parents’ contracts, orders (of admission, transfer, name change, discharge, keeping the spot in the facility, etc.), parents’ applications, including for child benefits and compensations.

• Attendance logs for children getting both general education and paid extracurricular education services

• Mobile app for keeping main and extracurricular attendance logs, digital document flow, and the manager control of the facility’s key performance indicators

• Monitoring various aspects of child development according to the Federal state education standard. Development analysis is presented as charts and reports

• Keeping medical logs for child health control (over 30 logs)

• Diet control for each child. The system includes artificial intelligence helping analyze the food ingredients when developing a menu. If some foods are harmful for a child, the System indicates the children who can’t consume them, and for which reasons, and automatically suggests the foods allowed for the children to consume, according to their diets. That way each child gets a healthy menu according to his or her diet.

• ​HACCP-based food control.

• Procurement management: developing procurement plan, schedule and orders for each department, calculating the minimum contract price, analyzing prices recommended by the Tyumen Region Consumer market and tourism department website, purchase prices and recommended prices control, downloading actual data on the foods purchased into the Tyumen Region Consumer market and tourism department software​.

• Managing CRM sales of paid extracurricular services (an Asterisk telephony-integrated solution)

• Human resources management: hiring, transfer, vacations schedule and orders, discharge, extra payment, calculation of salary bonuses based on personal performance indicators

• Library records. Assigning bar-codes to books and library cards

• Occupational health and safety

• Contract performance control with automated notifications on prices rejected, supplied goods leftovers, contract prices and terms, recommended price analysis

• Inventory management

• Export to 1С: Bukhgalteriya storage documents, attendance log for both general and extracurricular education, orders of staff admission, transfer, vacation, discharge, work hours logs and human resources information

• Budget management, payment calendar, financial liabilities assumed, scheduled money debit and credit orders, and variance analysis of the education institution’s budget

• Cyclograms and operational control maps for the educational, healthcare and teaching operations

• Digital document flow

• Education institution business processes automation

• Parent’s personal account from where a parent can, using their phone or a desktop computer, view:

1) their children attendance rates for both general and extracurricular education;

2) from the extracurricular education section a parent can not only view their child’s attendance rate and the subjects studied, but also file a contract application for their child to be included into another group;

3) browse daily menus for their child if he or she has food limitations, to see what the child has eaten, as well as the caloric values of the food considering the diet prescribed. The system also calculates the proteins, carbohydrates and oils content, along with caloric values;

4) from the Child development section a parent can view the criteria and the indicators were used to evaluate their child, as well as the scores. Also there a parent can find the teacher’s recommendations on extra home assignments

5) View the money balance, ask for payment receipt or a reconciliation statement.

Mobile app has no personal data on the children, only the name and the personal account from the System. A parent has to use two-factor authentication to log in to the mobile app. Two-factor authentication system is also used when connecting to the Education Institution Operation Control System.